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May 2002

Welcome to Bizland News - Edition 7

Editor's Note

Wow what a beautiful, amazing island! It is true what Mark Twaine said about Mauritius: heaven was created in its likeness! There is so much to do and see (apart from sitting on the beach all day!) and the Mauritians are such friendly and proud people, always willing to help tourists without expecting any handouts - refreshing! It seems to be a fairly poor country, however most places are clean and street sweepers are always visible - we should all take a leaf out of their book! Anyway we had a great time swimming, snorkling, scuba diving (see right), catamaraning, touring and just relaxing on the beach. Having had disappointing experiences with travel agents in the past, we were lucky enough to find an excellent travel agent who made certain that our trip was better than the best - so before you book your next trip please contact me for her details for the best customer service I have yet to experience. For more information about the island see www.mauritius.net or www.maurinet.com. If anyone is interested in visiting the island, feel free to mail me for travel tips and other information! Me scuba diving

At the top of Tamarin Falls But all good things must come to an end and I have to get my nose firmly back to the grindstone...even though I am still on Mauritian time! If you think Capetonians are relaxed...you ain't seen nothing yet! But again I digress...This month, as promised, we bring you the Raymond Ackerman story. He was certainly never handed anything on a plate and had to work hard to get where he is today - and he is still working hard. So many entrepreneurs are disheartened when they have false aspirations of getting rich overnight - forgetting that all the top entrepreneurs have taken years to get where they are, putting in many many hours! I hope that Mr Ackerman's story will help to
inspire you as it did us! Do you know of someone who is equally inspirational? Email us and we will try and get their story! I also urge you to read the article on short-term insurance - it is so easy to fall into the "It will never happen to me" trap - make sure you don't have to eat your words! As always, feel free to send this newsletter on and encourage your friends and associates to subscribe - removal instructions at the bottom.

In this month's issue:

 

Feature Article: Managing your business risks - by Inus Marais, Exec Director, Snyman van der Vyver

It is often said that it is very difficult for an entrepreneur to do business in South Africa today. Not only are there very tough market conditions to contend with, but low barriers of entry, cheap imitations, authority interference, and economic slowdown - just some of the factors that a business owner must deal with in trying to grow his or her business.

And once a business owner successfully manages to overcome all stumbling blocks and grow a healthy business, he or she should also be aware of other risks that could affect the business - namely the risk of losing it all through an outside influence like a fire, theft or storm.

You must therefore also make sure that you protect those assets effectively against any damage or harm that may occur. This is where the short-term insurance industry plays its role.

It is important to note that each business will be exposed to specific risks that are of high probability in that industry and that each individual business should be assessed on its own. These typical risks must be evaluated, the likelihood of it occurring weighted and specific steps taken to minimize it. The risks of a high probability should then be insured against.

When looking at the prospect of a loss against your business, it is important to distinguish between the "possibility" and "probability" (likelihood) of a specific risk occurring. It would, for example, be too costly and impractical to insure against all possible risks. This is why we must make sure we understand the likelihood of a given event occurring and then evaluate whether we should be insuring against it. The object should be to avoid receiving a nasty surprise when a specific claim needs to be instituted!

The main risks that could affect a business, can generically be classified as follows:
1. Insuring your total property and contents against fire, storm damage, earthquake, explosions, and/or collision.
2. Insuring against the business interruption taking place following any insured event. A landlord, for example, would need to insure not only against fire, but also for loss of rent that may have to be carried as the result of a fire. It is therefore important to insure yourself against the fact that your gross income will be affected by not being able to carry on your trade.
3. Insuring against theft and/or burglary.
4. Insuring the money that you have on premises against specific losses and theft.
5. Making sure that you cover the glass outside and inside your business.
6. Making sure that you have items that you carry outside the shop covered against all risks.
7. Insuring your motorcars and/or other transport means against damage. This is similar to how you would insure your private vehicle.
8. Insuring any goods that you may have to deliver or receive while it is in transit.
9. Making sure that you have all your electronic equipment covered against any event that could affect it.
10. There are other various smaller sections that one can look at for example public liability, malicious damage, employers liability, your personal accident section for your employees, as well as a fidelity section.

When evaluating the insurance applicable to your business, keep the following tips in mind:
1. Make sure that you use a broker that is knowledgeable and experienced in dealing with business insurance. It is a specific division of short-term insurance that requires expert knowledge. Ask your broker to prove his or her experience or knowledge in this regard.
2. Go through each section of you business policy and let your broker explain everything to you. Make sure that you understand each section and evaluate whether it is applicable to your business.
3. Make sure that you understand for which risks your are not covered. It may be that in developing your business, some of these sections covering those risks, could be added to your policy at a later stage.
4. Evaluate the likelihood of a specific risk actually occurring. Weigh it up against the premium payable on that specific insurance and make an informed decision about your policy.
5. Put measures in place to minimize specific risks at your business. This could lead to two positive outcomes, namely that you need not insure against low risk events that you have take precautions against, and/or your insurer will give you discount on your premiums to the fact that you have taken certain steps.
6. Discuss all aspect of your business with the broker. Point out everything that he or she needs to know to be able to assess the risks involved. This openness will allow the insurance company to give you very attractive rates as they now have all details concerning your efforts to minimize your risks. Please also follow any advice that the insurer may give regarding the way that you are managing the risks.
7. Make sure that you have at least a yearly evaluation of your business policy. Sit down with your broker and make sure that you go through the policy, the values, the risks involved as well as the rate that you are being charged by the insurer. If you have had a good claims record with the insurer for the past year, try and negotiate lower rates with the insurer for the coming year.

These are certain pitfalls that you need to watch out for when assessing your business policy:
1. Make sure that you have all your contents, buildings as well as electronic equipment listed at its replacement value. Also make sure that you have these values regularly updated, as the average clause will be applicable on a claim under those sections.
2. Landlords at shopping malls and office buildings normally place the risk for replacing any glass or shop fronts with the actual business leasing from them. Please scrutinize your specific lease agreement and make sure that your glass and shop fronts are adequately covered.
3. Make sure that you understand the risks involved in the specific building that you are trading in or have your business. It could be that other shops open up in the same building which would dramatically increase your risk - for example, a fast-food restaurant opening next door to a printing business - a fire could mean the end for you! You need to take this up with the landlord and/or make provision in your insurance for the higher risk now involved.
4. Make sure that you understand all the exemptions on your policy and that you have measures in place to counter-balance it.
5. Make sure that you comply with all the requirements of the policy whilst busy with your business and/or trade. For example, it could be asked of you to bank your money every single day in order for you to have a certain cover regarding your money section. If you do not adhere to the banking, and you are robbed, your claim might be limited or rejected.
6. Finally, make sure that your alarm and/or other security measures are in full working order and set whenever you lock up for the night.

It is imperative that you make sure that you have a business policy covering all your assets and that it is applicable to the specific risks facing your business. The only way to achieve this is to sit down with your broker, discuss the various aspects as pointed out in this article and renegotiate on the different aspects as well as rates of your policy.

You have worked hard to build up a business -make sure that it does not get destroyed in a single event!

*Need an insurance quote? Visit Snyman van der Vyver's website at www.svdv.co.za
(FYI - SVDV are our personal insurers as well as the insurers of our company - excellent service!)

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Bizland News

Seminars & Training resources now on Bizland!
Once again we have added a new section to our site, a Seminars and Training resources center. Find out about what seminars or training courses are happening in your area, on all topics. We will constantly be on the lookout for anything interesting happening, so if you hear of anything that should be added or you are conducing a course or seminar yourself, please email us the details.


Next meetings:
Southern Suburbs: 11 June, Träumerei Coffee Shop, The Place in Cavendish Square (email me for directions)
Speaker: Michael Stavridis, Partner, Forensic Services, Ernst & Young
Topic: Preventing Fraud in your Business
Northern Suburbs: To be confirmed
Up-to-date information about the club and speakers' notes can now be found on our website here.

What's new on the website?

We have added Bank Calculators to our website, brought to you by Bank Monitor. Calculate loan repayments, interest, leases, etc. Click here for Bank Calculators.

Another new section is our top ten business books, which can be purchased via Kalahari.net. To see the current list of books, click here.

We will be adding new features on a regular basis, so keep visiting http://www.bizland.co.za to keep up!

*Want to share a problem or experience with a fellow small business owner, or simply comment on an issue of relevance? Leave your message on our Discussion Forum!

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Book of the Month

Rich Dad, Poor Dad : What the rich teach their kids about money that the poor and the middle class don't
BUY NOW!

The main reason people struggle financially is because they have spent years in school but learn nothing about money. The result is that people learn to work for money…but never learn to have money work for them. Rich Dad, Poor Dad will explode the myth that you need to earn a high income to become rich; challenge the belief that your house is an asset; show parents why they can't rely on the school system to teach their kids about money; define once and for all an asset and a liability; and teach you what to teach your kids about money for their future financial success.

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Success Story

This is YOUR space. We want to know who you are, what annoys, inspires or impresses you in small business, funny stories, advice, or how you got on the road to success. Please share with us and we might publish your stories or comments in the next issue. Send your contributions to success@bizland.co.za - we look forward to hearing from you.

This week's Success Story: Raymond Ackerman of Pick 'n Pay on Expanding Your Business
"90% guts, 10% capital" - Raymond Ackerman, Pick 'n Pay

“Building a successful business is 90% guts, 10% capital”. This is the firm belief of Mr Raymond Ackerman, founder of what is today the most successful retail supermarket chain in South Africa. It is hard to believe that there was a time in Mr Ackerman’s career when life was a struggle and business was hard work, but as with most success stories, a great deal of perseverance and effort was required. Mr Ackerman kindly took time out of his busy schedule to share with us some important lessons that he had learnt during his astonishing career to date.

Raymond Ackerman

1. Guts versus Capital
Mr Ackerman was aged 36, his wife pregnant with their fourth child, when he was unceremoniously thrown into the deep end: being fired with two week’s pay from Checkers, the company he had helped build from possible ruin to 85 stores in the space of 12 years. The reason cited was that he was “too difficult” and “didn’t adhere to company policy”, preferring instead to follow his own ideas. Having no money and a family to support, the only thing of which he was certain, was that he wanted to be in the supermarket business. It was then that he was given this piece of advice from a friend: “90% guts, 10% capital”. His friend helped him sign on shareholders in Cape Town and Johannesburg, securing a R3,000.00 interest free loan and R3,000.00 equity capital from each shareholder. Having been burnt before, Mr Ackerman ensured that he maintained a 55% controlling shareholder vote.

2. Making tea
Mr Ackerman started looking for an opportunity, and was offered another good piece of advice: “Go where the tea is being made”. He believes that it is important to pursue an existing opportunity to allow yourself time to run the business, instead of struggling along with the detail. He found a group of three stores for sale, raised the capital whilst still maintaining majority equity, and began Pick n Pay.

3. Full frontal fighting
At the time that Mr Ackerman was establishing Pick n Pay, Checkers and OK came together to fight their new competitors by starting a price war in Cape Town. Mr Ackerman was advised to “make them fight you on three fronts”, and so he opened up stores in Port Elizabeth and Johannesburg. Mr Ackerman stresses the importance of not trying to dig a hole for your competitors, rather run a better ship – let your competitors fall into their own holes – which history has shown to be true.

4. The Table of Customer Sovereignty
Mr Ackerman made an interesting analogy of business being like a table, the four legs of the table each representing an important aspect of business:

Leg 1: Administration – the foundation of the business, vital for proper control.

Leg 2: Merchandise – what the customer wants at the right prices.

Leg 3: Sales, promotion, advertising, social responsibility – the balancing leg. Building relationships is key to your success!

Leg 4: People – your staff are as important to your business as your customers – take time to mix with them and listen to them.

And on top of the table? The sovereign customer, who is king/queen. Your mission being to fight for them, so that they will support you.

Mr Ackerman stresses that your goal must not only be to make money, but also to invest in social responsibility. He strongly believes that the more you give, the more you get back, as people will support you and remain loyal.

5. It’s all about attitude
One thing Mr Ackerman could not stress enough was the importance of maintaining a positive attitude. He has great faith in South Africa, and has instilled this in his entire family, who all still live and work here. He believes that you have to have courage to give it your all, and build a strong business. He also says that you should never become complacent or big-headed – you need to be able to listen to ordinary people. Always keep your ear to the ground and learn from others, and be on the look-out for new ideas. Ask questions and follow through. In order to make well informed decisions you must be involved at all levels within your business.

6. Conclusion
Mr Ackerman lives by his philosophy: “Your mission must become a passion you believe in.” It is evident when listening to him, that he has enormous passion for what he does and for the people he does it for. He always makes time for people who need him.

Mr Ackerman’s closing advice: “If you can dream it, you can do it.”

These notes were originally taken from the launch of the Southern Suburbs business club, compiled by Sally Hetherington and edited by Mary Anne Murray.

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Next month…
Next month we will be talking about Public Relations and Marketing for small businesses, so send us your comments or questions about this topic to comments@bizland.co.za or post them on our Discussion Board.

Until next time...

Sally & Piers

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